Grant Post Program Report To be reimbursed, please submit the following: 1. Valid invoice(s) for allowable expenses. Please submit only enough PAID receipts to reach awarded grant amount. 2. Copy of PAID vendor invoice showing a zero-balance due. Cash receipts will not be accepted without written confirmation from vendor that expenditure has been paid in full. For all media buys, please provide tear sheets, copies of advertisements, schedules and signed station affidavits. 3. Number of visitors calculated listed below. 4. Number of room nights tracked listed below. 5. Copies of marketing or advertising materials, websites showing CCCVB’S logo.Grant InformationName of Event*Date(s) of Event*Contact/Title*Address* Street Address City State / Province / Region ZIP / Postal Code Telephone #*Awarded Grant Amount ($)*Email* Make Check Payable To: (Please Note – Organization must be same as organization that was awarded grant.)*Tax I.D. #*EXPENSES TO BE REIMBURSEDItemized expenses to be reimbursed by CCCVB’s grant funds must be allowable and match submitted invoices. (Expense Item, Amount)*Total ($)*VISITORSOut-of-town Participants*Participant = (attendees, athletes, coaches, officials, visiting artists, speakers, production crews)Visitors*Visitor = (family + spectators) from out of town.Event Attendees/Ticket Sales*May include localsTotal*Attendees = (participants + out-of-town visitors)ROOM NIGHTSTo calculate the total number of room nights, multiply number of rooms by the number of nights (i.e.: 5 rooms for 4 nights = 20 room nights) • Unknown or untracked is not acceptable and request for reimbursement will not be processed. • Please provide explanation if actual room nights are different than what was reported as anticipated room nightsHOTEL PROPERTY / STREET ADDRESS + ROOM NIGHTS*MEDIA / MARKETINGProvide summary of media exposure received (local, regional and national print, television, online and radio) as well as examples of promotional materials (brochures, posters, programs, etc.). Please add additional sheet if needed.*COMMUNITY EVALUATIONPlease rank the following entities and services utilized during your event, and rank from 1 to 10, 10 being high and 1 low:Hotel/Lodging AccommodationsHotel 1 NameHotel 1 RankingHotel 2 NameHotel 2 RankingHotel 3 NameHotel 3 RankingHotel 4 NameHotel 4 RankingHotel 5 NameCommentsVenue 1 NameVenue 1 RankingVenue 2 NameVenue 2 RankingVenue 3 NameVenue 3 RankingCommentsFood and Beverage 1 NameFood and Beverage 1 RankingFood and Beverage 2 NameFood and Beverage 2 RankingFood and Beverage 3 NameFood and Beverage 3 RankingCommentsCampbell County Convention & Visitors Bureau Staff/Services NameCampbell County Convention & Visitors Bureau Staff/Services RankingCommentsAny Tours and/or Attractions 1 NameAny Tours and/or Attractions 1 RankingAny Tours and/or Attractions 2 NameAny Tours and/or Attractions 2 RankingAny Tours and/or Attractions 3 NameAny Tours and/or Attractions 3 RankingCommentsOther Services Used 1 NameOther Services Used 1 RankingOther Services Used 2 NameOther Services Used 2 RankingCommentsHow likely are you to recommend the Gillette/Wright/Campbell County area to others? RankingPlease include additional comments you would like to add belowPlease mark YES if you would like a representative from the Campbell County Convention & Visitors Bureau to contact you directly*YesNoIf Yes - Contact InformationI certify that the above information is true and accurate to the best of my knowledge.Signature*Organization*Date* Date Format: MM slash DD slash YYYY
