- To be reimbursed, please submit the following:
1. Valid invoice(s) for allowable expenses. Please submit only enough PAID receipts to reach awarded grant amount.
2. Copy of PAID vendor invoice showing a zero-balance due. Cash receipts will not be accepted without written confirmation from vendor that expenditure has been paid in full. For all media buys, please provide tear sheets, copies of advertisements, schedules and signed station affidavits.
3. Number of visitors calculated listed below.
4. Number of room nights tracked listed below.
5. Copies of marketing or advertising materials, websites showing CCCVB’S logo.
EXPENSES TO BE REIMBURSED
Participant = (attendees, athletes, coaches, officials, visiting artists, speakers, production crews)
Visitor = (family + spectators) from out of town.
May include locals
Attendees = (participants + out-of-town visitors)
- To calculate the total number of room nights, multiply number of rooms by the number of nights (i.e.: 5 rooms for 4 nights = 20 room nights)
• Unknown or untracked is not acceptable and request for reimbursement will not be processed.
• Please provide explanation if actual room nights are different than what was reported as anticipated room nights
MEDIA / MARKETING
Please rank the following entities and services utilized during your event, and rank from 1 to 10, 10 being high and 1 low:
- Hotel/Lodging Accommodations
- I certify that the above information is true and accurate to the best of my knowledge.
Date Format: MM slash DD slash YYYY